Private Organizations

POs are self-sustaining, special interest groups set up by people acting exclusively outside the scope of any official capacity as officers, employees, or agents of the federal government.

504 Shaw Drive
(803) 895-4897
Hours of Operation
Monday - Friday
7:30 a.m. - 4:30 p.m.
Private Organization Guide AFI 34-223
(Provides guidance and procedures for establishing and operating private organizations on Air Force Installions.)
Fundraising Questionnaire Raffles in South Carolina
Insurance Waiver
Private Organizations Dos and Don'ts
Before Getting Started

Please note this list does not cover all of the regulations for a Private Organization, but is just a brief overview. For more information, please reference AFI 34-223, the Private Organization Guide, base legal office, the Private Organization Monitor, or online at We want to help make your event a success!

  • Use letterhead, name or seal of DoD or DoD acronym, your rank or job title on a donation letter.
  • Use raffles, lotteries and other games of chance.
  • Compete with AAFES or 20th Force Support activities.
  • Sell alcoholic beverages.
  • Solicit on Shaw AFB.
  • Contact local businesses while in uniform.
  • Promise a business something in return for the donation or gift; it is just that...a donation or gift.
  • Conduct fundraising in the workplace.
  • Advertise a company’s name or logo that made a donation prior to your event (example: don’t distribute a poster, flyer or email stating to come to the event and win a bike from Cycle Gear. Instead, when promoting your event, state to come win a bike. At the event you can then thank Cycle Gear for their donation.)
  • Conduct more than two fundraisers on Shaw AFB per calendar quarter (AFI 34-223)
  • Use the following disclaimer on all print materials mentioning the POs name confirming that the PO is not part of the DoD. “This organization does not represent Shaw Air Force Base or the United States Air Force in any way. This is a private organization. It is not part of the Department of Defense or any of its components and it has no governmental status. Any such donations made will go to benefit this organization and not Shaw AFB, the United States Air Force or the United States Government.”
  • Have your donation letter reviewed by legal prior to seeking donations.
  • Notify your Private Organization Monitor of any committee changes such as President, VP, etc.
  • Make it clear that you are raising funds as Private Individuals and NOT as a Captain, Sergeant, etc.